Accounts Payable Specialist

Romanucci & Blanding offers an excellent benefits package, including medical, dental vision, Metra/Ventra reimbursement, life insurance, vacation and sick time, holiday pay, and 401(k).

Please submit your resume and/or job application to careers@rblaw.net.

Essential Job Functions

The Accounts Payable Specialist ("AP") performs, under minimal supervision, a wide range of accounts payable activities, including timely expense and invoice review and payment as described by Firm policy. Additional duties include auditing receipts, processing deposits, resolving past-due invoices, and obtaining vendor documentation from requestors.

ESSENTIAL FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)

• Conduct daily audits of reports and receipts for consistent compliance with Firm policies and monitor and track various monthly reports, i.e., pending approvals, duplicates, and unsubmitted transactions.
• Review invoices for accuracy and appropriate accounting treatment, i.e., general ledger accounts, project codes, billing cost codes and bank assignments.
• Ensure that rush requests are handled daily.
• Perform vendor due diligence by verification of business, tax identification, independently verifying bank details and obtaining necessary approvals.
• Perform and reconcile accounts payable and soft cost uploads for posting to financial software.
• Reconcile vendor statements by reviewing past due invoices and maintaining vendor contact to resolve payment issues.
• Perform periodic analysis projects related to expense transactions or accounts payable operations. This may include data gathering, packaging and providing analysis/insights on data and/or trends.
• Assist in departmental process improvement projects.
• Respond to internal and external inquiries regarding accounts payable matters
• Assemble paperwork and approvals for final verification before payments are released to vendors and maintain electronic storage of completed accounts payable documentation in the Firm's document management system.

• Audit, Process/Code and Reconcile credit card charges

• Performs year-end 1099 Form preparation, distribution, and related reports.
• Track unclaimed property and follow up with payee as needed
• Processes Travel & Expense reports.
• Any other project(s) as assigned by the Controller

Qualifications & Requirements

• The Accounts Payable Specialist will have at least 2-5 years of accounts payable work experience, preferably in a law firm or professional services industry, showing progressive growth in responsibilities.
• An Associate's Degree in Accounting is required, Bachelor's Degree in Accounting, Finance, or Business is preferred.
• Proficient in Intuit QuickBooks accounting software, experience with Trial Works and is highly desirable.
• Strong proficiency in Microsoft Office Suite, particularly advanced Excel (formulas, pivot tables, and data analysis).
• Excellent interpersonal and organizational skills are required, and the individuals must be proactive and results-oriented. Attention to detail and the eagerness to learn and progress within a dynamic and growing organization are imperative. Individuals are expected to exhibit strong customer service skills and a commitment to excellence.
• Shows initiative by taking on additional work and assisting team members to bring tasks to completion.
• The ability to multi-task in a fast-paced environment and consistently meet deadlines.

WORK ENVIRONMENT

• This part-time job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Core office hours are 830 am - 5pm, 25-35 hours a week. This is an in-office role only for at least the first six months. Hybrid work schedule will may be evaluated semi-annually or annually.
• Salary commensurate with experience.

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee's race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.